How to Prepare for an IEP Meeting in 30 Minutes

By: Rachel Nicholson, Advocate

IEP meetings move quickly, and preparation matters even when time is limited. With a focused plan, you can walk in ready to participate effectively and clearly.

Know who is supposed to be in the room.
Check your meeting notice and confirm that all required team members will be present, including the LEA representative. If someone essential is missing when the meeting starts, you have the right to request that the meeting be rescheduled or paused until the required member is available.

Request key documents ahead of time.
Ask the school for any new evaluations, progress reports, and the draft IEP before the meeting. Families are entitled to review these materials with enough time to prepare. Even a quick look allows you to identify issues or questions before you walk in.

Review the IEP with a specific focus.
In a short amount of time, concentrate on present levels, goals, and services. Check whether the present levels accurately describe your child. Look at whether goals are appropriate, measurable, and aligned with current needs. Confirm that services match what is actually happening day to day.

Draft a parent concern statement with strong language.
Your written statement becomes part of the official record, so make it clear and direct. Avoid “benefits from” and instead use firm, need-based language such as “requires,” “must have,” and “needs.” State your concerns, the supports you believe are necessary, and the justification for each. This clarity helps guide the meeting and ensures your priorities are documented.

Identify the top issues you want addressed.
Choose two or three items that matter most right now. Keep them in front of you during the meeting so you can return to them if the conversation moves in another direction.

Bring one or two concrete examples.
Use straightforward, real-life examples that show why a need exists. Examples help the team understand the impact of skills gaps or unmet needs without requiring extensive data.

Be ready to document the meeting.
Decide whether you will record the meeting, take detailed notes, or both. Confirm your district’s policy on recording and notify the team in advance if required. Good documentation protects you, keeps track of what was said, and helps you follow up on any commitments the team makes.

Even with only 30 minutes to prepare, these steps allow you to walk into the meeting focused, informed, and ready to advocate effectively for your child.